1. Definitions

1.1. Police Clear Pty Ltd is a Responsible Party as envisaged in the Protection of Personal Information Act 4 of 2013 (POPIA).

1.2. Data Subject means the person to whom Personal Information relates.

1.3. Information Officer means the chief executive officer, or equivalent officer or the employee delated with such authority, or the person who is acting as such whose details are Uzayr Fredericks, hrone@gvmgroup.co.za, +27 67 753 0813.

1.4. PAIA Manual means the manual which sets out the process for accessing information as envisaged by sections 14 and 51 of the Promotion of Access to Information Act 2 of 2002 (PAIA).

1.5. Personal Information means any information relating to an identifiable, living, natural person, and where it is applicable, an identifiable, existing juristic person. It is information or pieces of information that could identify that natural or juristic person, either directly (e.g. by name) or indirectly (e.g. through pseudonymised data) and includes things like email/home addresses, usernames, profile pictures, user generated content, financial information, and geolocation and will also include information relating to the education or the medical, financial, criminal or employment history of the person; any identifying number, symbol, email address, physical address, telephone number, location information, online identifier or other particular assignment to the person; the biometric information of the person; the personal opinions, views or preferences of the person.

2. Collection, processing, and purpose

2.1. Police Clear will only collect Personal Information when it is necessary to comply with legal obligations that apply, or when such processing is necessary for the performance of a contract or pre- contractual procedures. Police Clear may also process information if it has a legitimate interest, provided that in each case our interest is in accordance with applicable law and the rights of the Data Subject.

2.2. When none of the other lawful processing conditions support the data processing operation, Police Clear will only process Personal Information if it has obtained the consent of the Data Subject to process said Personal Information for specific, explicit, and legitimate purposes.

2.3. Police Clear will only use Personal Information for the fulfilment of the specific purposes for which it was obtained, or for other lawful processing.

2.4. Accuracy

2.4.1. Police Clear will take all reasonable steps to ensure that Personal Information that it processes is accurate, complete, and up to date.

2.5. Openness

2.5.1. Police Clear is committed to openness regarding its policies and practices of handling of Personal Information. Also refer to our Terms and Conditions on our website for the terms of using Police Clear’s services.

2.6. Security

2.6.1. Police Clear will ensure that appropriate security safeguards are in place to protect Personal Information from loss, unauthorised access, destruction, use, modification, or disclosure.

2.6.2. Where there are reasonable grounds to believe that the Information of a Data Subject has been accessed or acquired by any unauthorised person, we shall notify: – the Information Regulator; and the Data Subject unless the identity of such Data Subject cannot be established.

2.6.3. The notification will be made as soon as reasonably possible after the discovery of the compromise, considering the legitimate needs of law enforcement or any measures reasonably necessary to determine the scope of the compromise and to restore the integrity of our information system.

2.7. Transfers and sharing

2.7.1. Police Clear will only disclose Personal Information for the fulfilment of the specific purposes for which it was obtained, or for other lawful processing. Under no circumstances does Police Clear transfer or share Personal Information or sell Personal Information to third parties without the consent of Data Subject.

2.8. Retention

2.8.1. Police Clear will retain Personal Information for as long as is necessary for the purposes for which it was collected.

2.8.2. In some cases, data retention may occur for longer periods, especially when applicable law so requires.

2.9. Access

2.9.1. The Data Subject may request a copy of their Personal Information from Police Clear and, where required, instruct Police Clear to effect changes to correct the data or to permanently delete their Personal Information, in accordance with local regulations.

2.9.2. The above request is to be made in writing to the Information Officer via electronic mail.

3. Information about others

3.1. If the Data Subject provides Police Clear with Personal Information about someone else, the Data Subject is responsible for ensuring that it complies with any obligation and consent obligations under applicable data protection laws in relation to such disclosure.

3.2. In so far as required by applicable data protection laws, the Data Subject must ensure that it has provided the required notices and has obtained the other person’s consent to provide Police Clear with his/her/its Personal Information and that the Data Subject explains to them how Police Clear collects, uses, discloses, and retains their Personal Information or direct them to read this Privacy Policy.

4. General Provisions

4.1. Police Clear is committed to protecting the Data Subject’s privacy. This privacy policy applies to all the web pages related to this website.

4.2. All the information gathered on the website is used to personally identify users that subscribe to the service provided by Police Clear. The information will not be used for anything other than which is stated in the Terms & Conditions of use for this service. None of the information will be sold or made available to anyone.

4.3. The Site may collect certain information about your visit, such as the name of the Internet service provider and the Internet Protocol (IP) address through which you access the Internet; the date and time you access the Site; the pages that you access while at the Site and the Internet address of the Web site from which you linked directly to our site. This information is used to help improve the Site, analyse trends, and administer the Site.

4.4. Police Clear may need to change this policy from time to time to address new issues and reflect changes on our site. Police Clear will post those changes on the website so that you will always know what information Police Clear gathers, how Police Clear might use that information, and whether Police Clear will disclose that information to anyone. Please refer back to this policy regularly. If you have any questions or concerns about Police Clear’s privacy policy, please send Police Clear an E-mail.

4.5. By using this website, the Data Subject signifies their acceptance of Police Clear Privacy Policy and terms and conditions. If the Data Subject does not agree to this policy and terms and conditions, please do not use Police Clear’s site. The Data Subject’s continued use of the website following the posting of changes to these terms will mean that they accept those changes.

4.6. The Data Subjects personal information will not be given out to any third party except where required to fulfil the contract and service from Police Clear to the Data subject and the personal information provided to that third party will only be the information required fulfil the contract or service.

5. Modification of this Privacy Policy

5.1. Police Clear reserves the right to modify or amend the provisions of this Privacy Policy from time to time, in its sole discretion. Police Clear will take all reasonably practicable steps to bring any such modifications or amendments to the Data Subjects attention.

5.2. If the Data Subject continues to engage with Police Clear or use our products or services following notification of a change to the terms of this Privacy Policy, the changed terms will apply to the Data Subject and the Data Subject will be deemed to have accepted those updated terms.

5.3. This Privacy Policy supplements the Terms and Conditions of Police Clear but does not supersede them and in the event of any conflict, ambiguity or inconsistency between this Privacy Policy and the Terms and Conditions, this Privacy Policy shall take precedence, only to the extent of such conflict, ambiguity, or incon